The missing record usually appears too late
A certificate, notice date, or arrears note can look fine until a Section 8 claim depends on it.
RentProof
Evidence and PRS readiness for landlords
England-only for self-managing landlords
Get your compliance records ready before the next crisis — or before PRS registration hits your area.
RentProof helps self-managing landlords in England organise certificates, evidence, and arrears records so possession claims are defensible and PRS Database registration is straightforward.
England only · Possession evidence and PRS Database preparation · For self-managing landlords with 5–50 properties
Join the waitlist
England-only • Built for self-managing landlords with 5–50 properties
PRS Database rollout is expected by area from late 2026.
The Problem
The real fear is discovering the evidence gap when you finally need to act.
Possession work and registration deadlines both become harder when the record is incomplete, badly dated, or spread across too many places.
Scattered evidence weakens possession work
If the file is spread across inboxes, folders, and messages, the chronology is harder to defend under pressure.
PRS Database rollout adds another deadline
The register is expected to roll out by area from late 2026, which means more records need to be orderly before your area goes live.
What RentProof Does
Three focused tools for evidence discipline and PRS readiness.
Evidence Readiness Snapshot
A dated view showing exactly what is on file, what is missing, and what needs attention before you need to act.
PRS Database Readiness Pack
Keep the records the new register is expected to require already organised, so registration is far more straightforward when rollout reaches your area.
Rent Arrears Evidence Ledger
Maintain a clear arrears history, supporting notes, and payment chronology to help you prepare for Ground 8 cases.
PRS Database registration begins regionally from late 2026. Landlords who have their records organised before rollout hits their area will complete registration in minutes. Those who don't will scramble.
Waitlist
Register interest for early access.
Early access is aimed at landlords in England who self-manage and want a more reliable record before a Section 8 issue or PRS Database deadline lands.
Common questions
The Private Rented Sector Database is a mandatory national register of private landlords and rental properties in England, introduced by the Renters' Rights Act 2025. Regional rollout is expected to begin from late 2026, with full national registration required progressively through 2027 and into 2028. An unregistered landlord cannot serve a valid Section 8 possession notice and faces fines of up to £40,000 for non-compliance. Landlords will need to provide gas safety certificates, EICRs, and EPCs for each registered property.
Section 21 no-fault evictions were abolished on 1 May 2026 under the Renters' Rights Act 2025. All private tenancies in England converted to assured periodic tenancies on that date. Landlords must now use Section 8 grounds for all possession claims, and every possession case requires a court hearing. A complete, ground-specific evidence trail is essential — a single gap in the record can cause a claim to be dismissed.
Ground 8 is the mandatory rent arrears ground under Section 8. It now requires at least three months' rent arrears (for monthly tenancies) or 13 weeks' arrears (for weekly or fortnightly tenancies) at both the date notice is served and the date of the court hearing. A landlord needs a clear rent statement showing rent due, rent paid, balance, dates, and source documents. A valid gas safety certificate, EICR, protected deposit, and served prescribed information are also required before notice can be served on most grounds.
An Evidence Readiness Snapshot is a dated record of exactly what compliance and possession evidence is on file for a property at a given point in time. It shows which items are evidenced with documents, which have been confirmed by the landlord, which are missing, and which are outside the scope of the current tool. It is designed to be reviewed with a solicitor before any possession action is taken, not used as a substitute for legal advice.
The requirements changed under the Renters' Rights Act 2025. For tenancies that existed before 1 May 2026 with written tenancy terms, landlords were required to provide the official Renters' Rights Act Information Sheet by 31 May 2026. Failure to do so carries a penalty of up to £7,000. For new tenancies, landlords must provide prescribed written information about the tenancy terms. The standard How to Rent guide requirement no longer applies in the same way it did under the pre-reform rules.
No. RentProof is an evidence organisation and deadline tracking tool only. It helps landlords keep their compliance records in order and understand what is on file before a possession situation arises. It does not provide legal advice, does not interpret the law for any specific situation, and does not guarantee any outcome in court or with the PRS Database. Always seek qualified legal advice before serving a possession notice or taking any possession action.
RentProof is built for self-managing landlords in England with between 5 and 50 residential properties. It is not currently available for landlords in Wales, Scotland, or Northern Ireland, which have separate possession legislation and compliance requirements.